Acquired Google Workspace? Use Google Meet

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Previously few months, I’ve encountered a number of organizations who use Google Workspace for e-mail, calendaring and information, but additionally use a third-party app — particularly, Zoom — for conferences. In each case, Zoom use began at a time when Google Meet had not but added a function individuals wished, corresponding to recording, breakout rooms or host controls.

My advice to each group that makes use of Google Workspace alongside a third-party video conferencing app has been that it’s time to revisit Google Meet. Google Meet now consists of key options it as soon as lacked. For individuals who use Google Workspace, a transfer again to Meet from a third-party conferencing system eliminates the necessity to regularly swap back-and-forth to a separate app.

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Moreover, Google has made Google Meet and its many superior options more and more obtainable to extra individuals. Whereas Google Meet began as a Workspace app for individuals in organizations, it now could be obtainable for everybody. Equally, some options — corresponding to  background noise canceling — as soon as obtainable solely to higher-end plans are actually obtainable to many extra plans and accounts. And in early July 2022, Google made enhanced calling options of Meet obtainable to Google One Premium subscribers, as effectively.

If you happen to use Google Workspace and aren’t utilizing Google Meet, I believe the assembly instruments, integration with Workspace apps and ease of use all would possibly immediate you to rethink. Plus, in case you’re paying for a third-party conferencing app along with Workspace, you would possibly be capable of get rid of that expense.

Word: Totally different editions of Google Meet supply completely different options. Overview your plan or examine along with your Google Workspace administrator if a function talked about under isn’t obtainable to your account.)

Why you must swap to utilizing Google Meet

Easy to start out

Google Meet works in an internet browser you doubtless already use: Chrome. What it’s possible you’ll not know is that Google Meet additionally works effectively in Firefox, Safari and Microsoft Edge too. That makes Meet a lot less complicated to keep up than conferencing apps that require an app obtain or plug-in, which then requires one other obtain or set up each time these apps change. If you happen to use a contemporary browser and hold it updated, you’re all set with Meet. Google Meet can also be obtainable for Android and Apple cellular units.

Individuals who use Workspace will discover loads of locations to entry Meet. Use Gmail? Entry Meet from the menu. Use Google Docs, Sheets or Slides? Begin a Meet session to debate your doc with video subsequent to your file. Use Areas? Launch Meet to video convention along with your group (Determine A).

Determine A

Entry Meet from Gmail, Google Docs, Sheets, Slides or from a message thread in Areas.

Deeply built-in with Calendar and different Workspace apps

Google Meet is the simplest conferencing system to make use of with Google Calendar. Chances are you’ll configure Calendar so as to add a Meet hyperlink to each occasion you create. Even in case you select not to try this, it takes just one click on or faucet so as to add a Meet hyperlink to a Calendar occasion (Determine B). No must cut-and-paste convention hyperlinks from third-party apps. If you happen to use bookable appointment schedules, it’s possible you’ll configure the system to offer a Meet hyperlink for each appointment too.

Determine B

Add a Google Meet video conferencing hyperlink to a Google Calendar occasion.

Meet additionally helps you monitor attendance, which will be particularly helpful because the variety of members will increase. A Calendar visitor listing function added in 2022 helps you ensure individuals are current earlier than you begin to work by an agenda. After your assembly concludes, the creator of the occasion could select to obtain an attendee listing, which signifies precisely when individuals joined and when individuals left the assembly.

Energetic assembly instruments

Google Meet consists of a number of instruments that promote lively engagement throughout video conferencing periods (Determine C). A easy elevate of a hand, for instance, can point out a want to talk, which is especially helpful in conferences with many individuals. Breakout rooms permit hosts to separate a session into smaller teams with both assigned or randomly chosen sections after which return to the principle assembly. Polls let individuals vote on matters. The Q&A system buildings incoming questions. Jamboard permits members to attract, sort or add notes on a collaborative board that individuals could entry even after the assembly ends. Chat, in fact, lets individuals remark — both individually or to the group — with out the necessity to interrupt the circulation of the session.

Determine C

Choose the triangle-square-circle icon throughout a Google Meet session to entry Actions. Or, choose the hand (backside heart) to realize the host’s consideration.

Host controls make it potential so as to add co-hosts and handle what individuals could do within the assembly. This manner, a number of individuals may match collectively to handle a gathering, slightly than a single particular person needing to supervise all administrative duties in a gathering. For instance, a bunch could handle whether or not or not members could share their display, chat, or activate video or audio.

Useful assembly applied sciences

Google Meet has a number of options that make the general conferencing expertise higher for everybody. Activate automated captions and the system will decipher speech and switch it into textual content displayed on the display (Determine D).

Even higher, real-time translation for a number of languages can also be a part of the captioning system. Noise and reverberation discount search to reduce ambient audio distractions and echo, respectively. Background blur and pictures make it potential for individuals to obscure or change their environment, which might help protect privateness.

Determine D

Choose the CC button to activate the automated captioning system. Not solely can Meet auto-caption speech, the system can also auto-translate. Moreover, it’s possible you’ll blur or select a customized background.

Google Meet additionally helps you handle potential bandwidth challenges with the flexibility to cut back video decision when your web connection is sluggish. You may also select to show off video completely and use Meet as an audio-conferencing system. Dial-in numbers make it potential to affix a Meet session with a telephone name.

Recordings, storage and search

If you happen to select to file a Google Meet session, which is an possibility for a lot of organizational editions of Workspace, the recordings might be saved in a folder on Google Drive. This ensures that you could be entry and handle your whole assembly information in the identical place the place you retain your whole different information. In mid-2022, Google added the flexibility to search out Meet-related information if you use the brand new app:”Google Meet” search time period (Determine E).

Determine E

Rapidly discover all Google Meet associated information with a Google Drive search. Word that the outcomes embrace recorded video, attendance experiences, query responses and ballot outcomes.

What’s your expertise with Google Meet?

I believe most organizations that use Google Workspace will doubtless profit from the combination, ease of entry and centralized storage of recordings that Google Meet affords. However what has your expertise with Google Meet been? If you happen to use Google Workspace, do you utilize Google Meet or a third-party conferencing device? If you happen to use a system aside from Meet, what function do you rely upon? When was the final time you totally evaluated Google Meet?

Message or point out me on Twitter (@awolber) to let me know what your expertise has been with video conferencing and Google Meet.

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